[ISOC-CH Ann] FW: [Chapter-delegates] Privacy Policy and Personal Data / Email Opt-In - Next Step

[Richard Hill]

Dear ISOC-CH members,

Please take note of the message below and logon to your account to opt-in to the new privacy policy.

Thanks and best,
Richard

> >
> > From: Chapter-delegates
> > [mailto:chapter-delegates-bounces at elists.isoc.org] On Behalf Of Todd 
> > M. Tolbert
> > Sent: jeudi, 2. novembre 2017 19:10
> > To: ISOC Chapter Delegates
> > Subject: [Chapter-delegates] Privacy Policy and Personal Data / 
> > Email Opt-In - Next Step
> >
> > Good Day Delegates.
> >
> > It’s been a couple of months since this notification was sent out 
> > and
> I wanted to follow up with you. First, let me say thank you for all 
> who joined Nancy and I on the information calls about our privacy 
> policy and next steps with our Re-Opt-In Campaign. If you missed the 
> sessions, we recorded them and you can find one of them at this LINK 
> (you will be taken to ISOC’s YouTube Channel to play this video).
> >
> > As noted in the below email and in those sessions, it’s time for us
> to take our next steps and that is to start an Email Campaign to all 
> Individual Members to ask them to take action. The action and the 
> system capabilities are very simple. We’d like for each member to 
> explicitly opt-in to allowing Internet Society to maintain appropriate 
> person data and to opt-in for Internet Society to send informational 
> email correspondence.  We will begin this email campaign early next 
> week and will send one reminder email per month through January to 
> those who have not made a selection.
> >
> > In January, we will review how well the campaign has been while
> reporting out the numbers frequently between now and then. We will 
> then determine next steps based on the outcome of the campaign. Our 
> end goal is that by May of 2018 we can meet the GDPR mandates to 
> remove any data that does not have an explicit opt-in.
> >
> > Our ASK: It is in the best interest of all of us to make sure that 
> > we
> can reach as many of our individual and chapter members as possible. 
> We would like for you to amplify this message in your chapter-based 
> channels as well. Please ask your members to look for the email we are 
> sending which include instructions on making these choices registered, 
> or to simply logon to https://portal.isoc.org and make their 
> selections there.
> >
> > Thank you again for your attention this. Should you have any
> questions or concerns, please feel free to reach out to me directly.
> >
> > Have a great day!
> >
> > Sincerely,
> > Todd
> >
> >
> >
> > From: Todd Tolbert <tolbert at isoc.org>
> > Date: Monday, September 4, 2017 at 8:41 AM
> > To: ISOC Chapter Delegates <chapter-delegates at elists.isoc.org>
> > Subject: Notice: Privacy Policy and Personal Data / Email Opt-In
> >
> > Good Day Chapter Leaders,
> >
> > First of all, apologies for the lengthy email, but the topic 
> > requires a bit of background…
> >
> > Over the last nine months, a small focused team of ISOC Staff and 
> > our
> General Counsel have been discussing the need of ISOC to update our 
> Privacy Policy.
> > We looked at it from the perspective of maintaining personally
> identifiable information (PII) of our members while balancing our 
> commitment to privacy in maintaining that data and adherence to 
> numerous privacy laws around the world.
> >
> > This presented us with an opportunity to review our data from the
> perspective of where we obtained it, and if had we obtained consent
> (opt-in) to have and use that data.
> > We found that in many unintentional ways we were not living by the
> standards we advocate for, and we were most likely not going to meet 
> the requirements of the EU GDPR and other laws in other countries 
> around the world.
> >
> > The main issues are:
> > 1)    Our Privacy Policy had been out of date for some time and does
> not include up-to-date, best-of-breed standards that need to be met 
> for legal and advocacy reasons.
> > 2)    We had not received an implicit opt-in to send email to many
> individuals in our database.
> > 3)    We have never asked for an implicit opt-in to hold and utilize
> PII.
> > 4)    Where we had input non-member data for individuals, we have not
> been tenacious about recording where the data came from (business 
> cards from meeting at events, etc).
> > 5)    We found that our methodology for opting OUT of emails or
> cancelling membership and removing PII would not pass any current 
> legal review, including CAN-SPAM, CASL and the new GDPR (US Antispam 
> Law, Canadian Anti-Spam Law and European Commission General Data 
> Privacy Regulations).
> >
> > We have completed a re-write of our Privacy Policy to meet or exceed
> many privacy laws and have published that statement of policy on 18 
> August. To facilitate this new policy, we rewrote some areas of the 
> Membership Management Portal and the Email Preference Center and will 
> be rolling those out as soon as possible.
> >
> > Why is this important for ISOC?
> > •       Legal compliance - GDPR and likely other laws around the
> world will require this at some point in the very near future.
> > •       Meeting our Ethical Data handling responsibilities as an
> organizational citizen on the Internet
> > •       Laying the ground work and asking permissions to collect more
> data about our relationships with members of all types so that we can 
> better service the needs of the community.
> >
> > And while not mission based, this work also gives us the opportunity
> for cleaning up our database in preparation for a new Association 
> Management System (AMS) in 2018.
> >
> > The final step for ISOC is to follow GDPR standard by asking all
> members to opt-in for email communication and opt-in to allowing ISOC 
> to maintain PII in our systems.  The notification will start with the 
> roll-out of our new Membership Management Portal which will happen in 
> the next seven days.  The first time a member logs in to an ISOC web 
> property (Connect, Inforum, Email Preference Center or the Membership 
> Management Portal) we will ask for this opt-in. After InterCommunity 
> 2017, we will start an active email campaign to request this re-opt-in 
> to all member email addresses in our database.
> >
> > At that time, we would like to hold some information sessions with
> the chapters on the next steps with regards to the opt-in process.  At 
> this point we wanted you to be aware of the newly published Privacy 
> Policy and the capabilities that will be available to all current 
> members, new members and non-members in our database.
> >
> > Thank you very much,
> > Todd
> >
> >
> > --
> > Todd M. Tolbert
> > Chief Administrative Officer
> > Internet Society
> > 1775 Wiehle Avenue, Suite 201
> > Reston, VA 20190
> > E: tolbert at isoc.org
> > Zoom.us: tolbert at isoc.org
> >
> > <smime.p7s>_______________________________________________
> > As an Internet Society Chapter Officer you are automatically 
> > subscribed to this list, which is regularly synchronized with the 
> > Internet Society Chapter Portal (AMS): https://portal.isoc.org
>